Extraordinary times call for extraordinary measures, we use to ear. This catchphrase also suits the presentation universe.
The unique times that we have been going through ask us to adapt the way we conduct business, and, for consequence, how online presentations are given.
1. Prioritize content over media
It is important to remember and bear in mind that, content-wise, the same criteria apply as for a “normal” presentation. Because either in person or virtually, audiences will be engaged by the content.
So, the very same questions and goals you would set yourself or your brand must remain. Such as:
- What is your goal?
- What is the path to reach it?
- Who is your audience?
- What is the main message you want to communicate?
As a presenter, don’t’ forget to adapt your gestural and verbal communication skills:
- Empathizing with the audience: making sure everyone is hearing you clearly, for example.
- Speaking slower than usual, so message comes across the digital media
- Maintaining eye contact by looking straight into that camera and using that as a mean to be aware of others posture
2. Make technology your ally
Being truth that there’s only so much we can control regarding technology, it is imperative to test the equipment and rehearse to make sure communication is smooth.
This means making sure your internet is fast enough (through cable is more effective than Wi-Fi), allowing you to communicate clearly, without breaks.
Guaranteeing that the software responds to your needs is essential. At this point, you must pick the platform better suited for you and your skills. Here’s some of the questions that should be analyzed and answered.
- Are you sharing your screen, so your audience will only hear your voice?
- Both you and a projection/screen with slides appear to the audience?
- Do you anticipatedly share the presentation with your audience so they can follow for themselves and you can appear on screen?
3. Be aware of your image and your surroundings
In the case that you are just sharing your screen, you might think that your dress code or your surroundings are not important because it will not be seen. But there is an ever-present situation on a presentation: Q&A.
Even if you are only present by voice, once the presentation is over, you should make some time to answer questions from the audience. And for that your presence/image is crucial, as it is an empathetic and eye-to-eye moment, even at distance.
For that reason, remember important things like the lighting and decoration: avoid distracting objects that will take the spotlight from you, as well as monotonous solid backgrounds, such as walls.
The best shot is a close-up shot with some depth on the background. It is common to see presenters with a plain white background – but remember: not distracting but also not boring.
As to the dress code, it is business as usual. Avoid distracting patterns, shining and big pieces of jewelry, scarves, as well as other accessories that may distract your audience.
Putting yourself in the audience shoes is the best way to detect and correct some mistakes that may pass you by, even after putting these tips in place.
If your everything we gathered here is checked and you feel comfortable with the outcome, that means you are ready to give remarkable online presentations!
In order to preparing a presentation, we have to be clear. All information available seems to be important. Sometimes, for many of us, it’s hard to distinguish a detail from the information that really matters.
Does the audience need to know all information about the topic? Are they familiarized with the topic? Is there any particular part of the presentation that can captivate the interest of the public?
When you identify your audience, it is possible to check what topics interest them. Otherwise, the presentation can end up with confused listeners who don’t know pay attention to the presenter or to the visual material.
In this post, we will share some tips to help you see clearly what is necessary to include on slides and what you must leave out from your presentation.
Customize the presentation according to the presenter.
It’s always good to remember that an efficient narrative is based on the audience’s characteristics. The focus should be on the public and on the process that you gonna use to show your ideas and, as a result, achieve better results.
The slides, however, should be prepared according to the presenter’s characteristics. The purpose is having clear information and the solution is present just some guidelines to direct the presenter. Either the slides and the presenter should make the subject more clear and easy to comprehend.
The visual support has a big roll in the success of the presentation, but don’t forget it is only complementary information to the presenter. The best slides are always concise and just use keywords, images or short sentences.
Define the main message for each slide.
Instead of passing thousands of information on the same slide, you must choose a main idea for each one. In that way, the presenter won’t get lost while delivering it.
Slides with too much content can make: the presenter confused; the presenter fail the sequence of the speech; the presenter waste precious time.
Before you start to organize your presentation, try to ask yourself: “What is the goal of the presentation? What is the best way to deliver the message? How can I keep the public’s attention?”
When the relevant points are simplified, people assimilate and memorize the information easily.
Pictures or illustrations, when alone, can hardly bring enough information to explain the content. They are just supporting material that makes the communication easier.
Neuroscience studies have shown the power of images in presentations. If we listen to an oral presentation, three days after, we will probably remember only 10% of it. Whit images, the probability that we remember the content rises to 65%. This discovery has already a name: picture superiority effect.
When the presenter knows all content it is easier to use images and, it can be a way of showing that he masters the subject.
The Canadian astronaut Chris Hadfield, at TED Talks, did a presentation only using personal photos and videos to talk about his experiences in space.
SOAP lives by excellence. We combine strengths and skills to achieve goals and client’s needs. We are also aware that new challenges come up, so improvements are constant.
SOAP has a new “Door” for you to knock and get information about what we do and can do for you.
Digging deep into the moto “turning complex into simple” we transformed the face and experience of our website. Making it easy to understand what SOAP does, how and with what purposes.
WHAT IT DOES?
Presentations that merge impactful visuals with business Intelligence.
We shape your ideas into reality. Your concepts into experiences
Click the image to see a Before & After of a slide. Being before a client content and after a SOAP delivery.
Deliver the message the way clients want it to be perceived. Be it a presentation, a video or a document.
Read all about our process by visiting this page.
You can watch SOAP Portfolio for presentations or video here. By clicking any presentation project on the gallery, you can choose to view a presentation on a PPT format like the one below, or on our Youtube channel.
We kept on of our most visited page, from the old version. The downloads page. Here you can find E-books with the best tips and techniques to improve the way you create presentations, and Templates to save you time and enhance your productivity. All you have to do is download and get to work.
The way to get in touch with us was also simplified. We are here to help you achieve your goals right from the very first moment. Call us or email us in one click or touch of screen. Visit the contacts page and see how easy it is.
With SOAP blog we try to keep you up to date, with all that has to do with presentations. Be it tips on performance, design and software tools that can help you create impactful presentations, news from the brand and marketing world, or the cutting edge technology used to boost creativity on presentations. Check out the latest posts.
SOAP keeps the community close to heart, which is why we value their time and attention. We only want to reach to you in your terms, and only when the content is really worth your engagement and interest. We now have a choice in the way you want receive information from SOAP. Our newsletter will become a quarterly newsletter instead of monthly. You can subscribe to the new format by clicking here, and submitting your info.
Tell us what we can do for you. And remember, excellence is work in progress.
The features mentioned below, are only available for Office 365 subscribers. You should expect this new tools to reach windows users in December, and other platforms in the months after.
On November 13th, Microsoft launched the “Office Insider Program “for the 365 subscribers. This program allows anyone to try previews builds of Windows 10. This is a way to keep aligned with Microsoft plan of having updates on a monthly basis. According to a Microsoft spokesperson “Every month the Office engineering team ships updates across the Office apps, including new functionality”. This month the big highlights are two new PowerPoint features: Design and Morph.
Both features are time saving tools for presentations. The first is a cloud-powered recommendation engine, and the second one is a smart animation technology.
What designer does, is give you options to turn your slides into visuals that stand out, just like a professional would do. The workflow: As you drop an image into your slide, Designer will detect where it can help you enhance it, and it will provide you with several options on your right-hand pane, which you can apply to the current slide. As you can see on the previews on the right of the image.
Designer is data-driven, meaning that the pane will only show up “When we believe we are able to deliver something of value to the customer”, said Chris Maloney, senior program manager. This feature uses machine learning, automated design and smart image analysis. There are more than 12,000 creative blueprints for designer, which allow for Designer to amplify the cloud intelligence and figure out, what design works best for your content. It can detect if the image is a photograph, contains a natural scene or face, a graph or chart and based on that, it will decide which parts of your image should remain visible, or if should go to the background or foreground, and what blueprint to suggest.
With Morph you are building “cinematic motions” as Microsoft calls them. It animates across slides. While Designer helps you build impactful presentations, Morph is a bit more complicated. What it does is duplicate slides you want morphed together, moving objects based on how you want them to animate. The process can take minutes to hours, depending on what you are trying to create. It works on the states you want your object to shift into. It’s set for 2 seconds by default but you can change it for the duration you want.
More than just regular text or image animations, the tool can animate 3D shapes. It can be applied at word or even character level, including text wrapping.
Want to know more about time saving features on PowerPoint? Download #soapfreebie on the Basics of PowerPoint. Click the image or download it here.
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